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Apr
21
How to Plan the Perfect Corporate Event?

How to Plan the Perfect Corporate Event?




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From the venue down to the food, a seamless event takes planning as well as the right planner. With a corporate event, there are higher stakes for the event can’t just be of your personal preference. Whether you’re an employee or a professional planner, knowing how to plan the perfect corporate event is a difficult endeavor, especially ensuring you cover all the details.



Corporate events, no matter what scale they’re held on, take months of prior planning. If you’re in charge of the next major corporate event, follow these steps to impress your boss with a kickass event your colleagues will remember forever!


1. Hire an Event Planner


With a job at hand, your best bet is to hire an event planner that deals in corporate events. This way, you can ensure that the vision is properly executed and the details are inspected from a professional lens.


With an experienced event planner on board, you can take care of the guest list and seating charts while the event organizer handles lighting, hiring a DJ and the equipment rentals.


2. Set a Budget


Before you go splurging, it is important to set a budget with your supervisors within which to plan the entire event. Use your contacts to negotiate with vendors or simply avail an event package with an event planning company to receive a lesser quote in entirety.


If you are directly involved in planning, ensure you set the target for 90% of the budget as you will tend to go 5% to 10% over the allocated budget.


3. Determine a Timeline


It is advised you breakdown the tasks needed to plan the event to foresee a realistic timeline for the event to ensure things get done in time. One way to do is to plan the whole event on an app that makes coordination and organization easier.


Another way to achieve this is by getting an event planner on board and simply keeping up with the progress through regular communication.



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4. Decide the Attendees



Another important way to successfully plan a corporate event is deciding and determining the audience of the event, whether that is the company’s executives, clients or business partners. This will help you shape the event to meet the specific needs and demands of the attendees.


Since a corporate event is a direct reflection of your business, it is especially important to make an impact on everyone in attendance to elevate the guest experience.


5. Plan the Equipment


Once you have the budget in hand, it is important to decide where to allocate the resources. Plan the equipment you need according to the type of corporate event being held.


You need to ensure you have the audiovisual rentals, a suitable DJ and the right lighting equipment to make the corporate event stand out.



6. Promote the Event


After you are done planning the event, it is equally important to promote it. In the age of digital media, the best way to go about it is by creating an event page on Facebook.


For the corporate event, you can also place ads in industry newsletters and industry listings.




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With these things in order, you can ensure the success of your corporate event!


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